Aquinnah is facing an estimated $450,000 Proposition 2½ override, and town officials are looking to cut budget costs wherever they can.
Although Aquinnah’s budget has not yet been released to the public (due to the annual town meeting being scheduled later than other towns), town administrator Jeff Madison expects it to be approximately $5.4 million in operating costs.
If the override stays at its current approximate level and passes at town election, Aquinnah’s tax rate will increase from $6.12 per $1,000, to around $7 per $1,000, adding permanently to the town’s levy limit.
The finance committee met with various town officials Friday to discuss ways of shrinking budgetary commitments to limit the amount of the override.
Assessor Sarah Saltonstall told the committee that the line item in the budget for the Up-Island Council on Aging services in West Tisbury may be a place to cut. She said the services are largely underutilized as it is, and wondered what the value of the services they provide are.
“I think we underutilize whatever services they have, and the assessment they give us is unfair,” Saltonstall said. “We pay them way too much money.”
She also mentioned that the distance Aquinnah residents have to drive to access the Up-Island Council on Aging is too far for most to make the trip. “I appreciate their services, and a lot of the programs they have are very good, but it is a long way from Aquinnah, very few people go there,” she said.
Saltonstall also noted that the many programs the council hosts cost money, even when the town is allocating money for their services. “I’m not going to drive all the way to West Tisbury for a program and have to pay a fee when the town is already paying them all this money,” she said.
Assessor Elise LeBovit brought up increases in Madison’s salary, and suggested looking into it.
“We increased Jeff’s salary by $10,000, I believe, for him to deal with running the lighthouse and finding someone to do that, but the lighthouse keeper doesn’t do as much work for the town anymore,” LeBovit said. “The lighthouse keeper is not onsite daily anymore, as he was supposed to, and he no longer makes calendars or advertises for us.”
LeBovit suggested looking into a marketer just for the Aquinnah lighthouse, who would plan events and gain publicity for the light.
Aquinnah usually pays the Martha’s Vineyard Museum $7,000 to garner attention for the lighthouse, LeBovit said. But she noted it might be more financially beneficial to hire someone specifically for marketing the classic Island landmark.
LeBovit also said the town increased Madison’s salary after he agreed to write grants, but Aquinnah just hired a grant writer. “We should look into Jeffrey’s salary,” she reiterated.
Outsourcing to save
The Aquinnah selectmen also met with assessors earlier in the week after hearing from the Regional Resource Group, a Leominster firm that may be taking over the assessors’ position, should selectmen choose to approve the contract.
Because the town is facing such a massive override, selectmen chairman Gary Haley said the town is looking at outsourcing the assessor position in order to cut costs. “This assessor position could save us a huge amount of money if it happens,” Haley said.
Madison reminded the board that he is requesting that they issue a request for proposal (RFP) for the contract with Regional Resource Group, not that they make a final decision on going with the firm.
The firm would cost the town $38,400 for fiscal year 2020, $39,500 for 2021, and $40,700 for 2022. There would also be a $3,800 annual hosting fee for a remote help desk where Aquinnah residents can speak directly with an assessor through an online medium.
Assistant assessor Angela Cywinski told selectmen that it is the board of assessors’ purview to issue the RFP. She went on to say that she wishes the selectmen would communicate more openly with the assessors, and ask their opinions.
“Do you think this is right?” Cywinski asked. “I hear all the time how you care about your employees. Why are you targeting this one employee and this department?. This is not the right way of handling this situation.”
If the town decides to use Regional Resource Group for their assessing services, Cywinski’s paid job as assistant assessor would be eliminated.
LeBovit pleaded with selectmen to include assessors in the discussion on outsourcing. “We are part of your financial team, but we haven’t been included in the discussion. We are the checks and balances of the government in this town,” LeBovit said. “You spend the money, we bring in the money. This is still our decision, we just want to help.”